Setting Up IntroSems Course Records
Once a seminar is approved by the DFO and department chair, department course administrators set up the IntroSem course record in the registration system, using a specific component type and suffix unique to IntroSems in Axess. The IntroSem online catalog and student application system pull information from the course record in Axess, so it's important for the course to be set up correctly as an Introductory Seminar.
Component Types and Catalog Suffixes
When creating a new course record for an IntroSem, please ensure that the course is designated with the appropriate component type and catalog suffix for an Introductory Seminar in Axess--
- An Introductory Seminar for First-Year Students has an Axess component type of "SU Intro Seminar - Freshman" (IntrSemFr / ISF). Add the suffix, "N", to the catalog number to designate it as a Frosh IntroSem (e.g., BIO 7N).
- A Sophomore Introductory Seminar has an Axess component type of "SU Intro Seminar - Sophomore" (IntrSemSo / ISS). Add the suffix, "Q", to the catalog number to designate it as a Sophomore IntroSem (e.g., ENGLISH 94Q).
- A Sophomore Introductory Seminar Dialogue has an Axess component type of "SU Intro Dialogue - Sophomore" (IntrDialSo / IDS). Add the suffix, "Q", to the catalog number to designate it as a Sophomore IntroSem Dialogue (e.g., MED 50Q). A Dialogue has a smaller enrollment than a Sophomore IntroSem, but still prioritizes sophomores.
The online IntroSem course catalog, student application system, and BI reporting tools rely on these correct component types in Axess.
Because IntroSems are undergraduate courses designed to appeal to first- and second-year students, please consider assigning a catalog number that is under 100 (e.g., BIO 7N, ENGLISH 94Q, MED 50Q).
Axess Course ID and VCAIS
The Axess course ID number links the course record to the IntroSems' VCA, the IntroSem student application system. Official course information automatically pulls into the VCA overnight from Axess, including --
- seminar title
- catalog number
- component type
- class days, times, and locations
- grading basis
- Ways certification
It is important for the IntroSem to be set up correctly in Axess due to this automatic pull.